1. No group may use a room without scheduling said room (if
available and can be accommodated) , in person, in advance of the
date of use, signed a completed application form, and paid any
deposits or fees required.
2. No permits shall be issued for meetings or parties of minors
unless chaperoned by at least one individual over 21 years of age.
The permit must be signed by the responsible party. One chaperone
must be provided for every 15 minors.
3. All rooms must be left in the condition in which they were
found. Any decorations used must be disposed of properly,
immediately following the function. No sparkle, glitter, confetti,
etc. is permitted at The Longacre House. All candles must be
protected with a glass enclosure. Tape, pins, staples or adhesive
are not allowed on the walls, bars, etc. Security deposit will be
forfeited if clean-up is not complete.
4. Routine maintenance will be done by The Longacre House
staff, however, it is expected that the lessee will clear and
clean any areas of The Longacre House used by the lessee or the
lessee’s invitees. Furniture and equipment may not be moved from
room to room or removed from the building without permission from
the manager.
5. The Rental Representative is responsible for insuring that
all rules and regulations are adhered to.
6. Buildings, grounds, and equipment shall not be used for
activities which are in conflict with city policies and
ordinances, state or federal laws, activities which are
discriminatory in the legal sense, political activities, religious
activities, or illegal gambling.
7. All children in attendance must remain in the rented room(s).
Children are not allowed to roam unsupervised in other areas of
the building, such as hallways, rooms or lounges.
8. Room capacities MUST be adhered to. Rental groups may not
overflow into other rooms, without renting said rooms. Such
behavior may result in immediate removal from the premises by
Longacre House staff, the Farmington Hills Police Department
and/or a penalty fee.
9. The Longacre House personnel are not allowed to accept
gratuities.
10. Rental fees are based on the entire time a group/party is
in the room, including set-up and clean-up.
11. The Longacre House will assume no liability for any
property of the permit holder left in the building. The Longacre
House will not be liable for any damages to lessee’s property or
that of the lessee’s contractor if it is moved, cleaned or stored
by our employees in the performance of their duties. The Longacre
House will not assume liability for any personal property,
merchandise or equipment left on the premise.
12. Any damages to the building and/or grounds will be charged
to the Rental Representative signing the permit. The Rental
Representative is responsible for checking the room for damages
and cleanup in the company of The Longacre House personnel, before
signing the Rental Verification Slip at the conclusion of the
rental.
13. The Longacre House does not provide individual accident and
health insurance. Groups using the facilities may be required to
supply a certificate of insurance covering The Longacre House and
the City of Farmington Hills in case of accident or injury to
participants. Minimum acceptable limits will be $1 million each
occurrence and $2 million aggregate. The Longacre House must
receive policy verification including dates of coverage and
financial limits for this event at least 30 days before the first
rental date.
14. The Longacre House reserves the right to act in the best
interest of the rentals on items not specifically covered in these
rules.
15. Equipment for use to rental groups must be utilized for its
intended purpose.
16. The Longacre House is a smoke-free facility; guests may
smoke in designated outside areas where ash containers are
provided.
17. The Longacre House does not allow the placement of signs
around the facility promoting events held at The Longacre House.
Special permission may be granted by the Facility Manager. Failure
to comply with this sign rule may result in forfeiture of some, or
all, of the security deposit.
18. The Longacre House reserves the right to inspect and
control all events, private parties, meetings and receptions held
on its premise. The lessee is responsible for all of The Longacre
House property missing or damaged by guests, independent
contractors, lessee, lessee’s agent or any person on lessee’s
behalf.
19. A security deposit of $250 is required for all parties over
25 people. An additional deposit may be required or the amount or
type may be changed at the discretion of management.
20. The lessee agrees to pay an initial payment forthwith of
50% of the total rental charges at the time of signing this
agreement, and the remaining 50% at least 10 days before the
beginning of the event. The lessee agrees to pay any additional
charges for technical services upon presentation of a bill by The
Longacre House. The Longacre House reserves the right to charge a
deposit in anticipation of additional charges that may be
incurred. Lessee agrees to pay any music clearances or royalty
fees and hold The Longacre House harmless for same. No exceptions
will be permitted unless satisfactory credit arrangements are made
in advance. Rental deposits and payments are subject to charges of
1% per month if not paid within 30 days of notice of amount owed
whether in writing, verbally or by invoice.
21 This agreement may be cancelled by either party in writing.
Lessee shall forfeit 50% of initial payment if cancellation is
made up to 10 days in advance of the scheduled event. Lessee’s who
cancel within 10 days of first contracted usage date will
automatically forfeit all payments they have paid to The Longacre
House. In addition, lessee shall be responsible for any out of
pocket expenses incurred by The Longacre House. Rescheduling of
events and additional deposit requirements are entirely at the
discretion of the Facility Manager.
Cancellation by The Longacre House: The Longacre House
reserves the right to accept or reject any rental agreement
application for any reason and in its sole discretion. In the
event that an event must be cancelled due to circumstances beyond
the control of The Longacre House, including but not limited to
weather, loss of utilities, civil unrest, and other uncontrollable
happenstance, the contracted event will be rescheduled at the
earliest convenience of all parties under all other conditions of
this agreement.
