The Costick Center is one of Michigan’s most versatile
gathering places, with an extensive range of special rooms for
special occasions. Whether you are looking for a location to hold
a business meeting or a hall to stage a trade show, celebrating a
birthday or planning a party, the Costick Center offers
incomparable rooms and space.
There are rooms for all types of meetings, shows,
presentations, and events. Rooms for sports and dance, space for
gala gatherings, classes, and classic dinners – all these
possibilities make the Costick Activities Center the focal point
for business and community events in Southeast Michigan.
Room Rental Rules and Regulations
Application and Permit for Room Rental
1. No group may use a room without scheduling said room
(if available and can be accommodated) in person in advance of
the date of use, signed a completed
application form, and paid any deposits or fees required.
2. The Costick Center reserves the right to limit and/or
deny requests for meetings or parties of minors. If a permit is
issued for such a meeting/party, the application
must be signed by the responsible party who is over 21 years of
age. One chaperone must be provided for every 15 minors.
3. Trash pickup and other cleanup duties are to be
performed by the rental group. Therefore, the room must be left
in the condition in which it was found. Any decorations used
must be disposed of properly, immediately following the
function. No sparkle, glitter, confetti, etc. is permitted at
The Costick Center. All candles must be protected with a glass
enclosure. Tape, pins, staples or adhesive are not allowed on
the walls, bars, etc. Security deposit will be forfeited if
clean-up is not complete.
4. Routine maintenance will be done by The Costick Center
staff, however, it is expected that the lessee will clear and
clean any areas of The Costick Center used
by the lessee or the lessee’s invitees. Furniture and
equipment may not be moved from room to room or removed from the
building without permission from the manager.
5. The Rental Representative is responsible for insuring
that all rules and regulations are adhered to.
6. Buildings, grounds, and equipment shall not be used
for activities which are in conflict with city policies and
ordinances, state or federal laws, activities which are
discriminatory in the legal sense, political activities, or
illegal gambling.
7. All children in attendance must remain in the rented
room(s). Children are not allowed to roam unsupervised in other
areas of the building, such as hallways, rooms
or lounges.
8. Room capacities MUST be adhered to. Rental groups may
not overflow into the hallways and disturb other customers. Such
behavior may result in immediate removal from the premises by
Costick Center staff, the Farmington Hills Police Department
and/or a penalty fee.
9. The Costick Center personnel are not allowed to accept
gratuities.
10. Rental fees are based on the entire time a
group/party is in the room, including set-up and clean-up.
11. Paper goods are the responsibility of the rental
applicant and are not provided by The Costick Center.
12. The Costick Center will assume no liability for any
property of the permit holder left in the building. The Costick
Center will not be liable for any damages to lessee’s property
or that of the lessee’s contractor if it is moved, cleaned or
stored by our employees in the performance of their duties. The
Costick Center will not assume liability for any personal
property, merchandise or equipment left on the premise.
13. Any damages to the building and/or grounds will be
charged to the Rental Representative signing the permit. The
Rental Representative is responsible for checking the room for
damages and cleanup in the company of The Costick Center
personnel, before signing the Rental Verification Slip at the
conclusion of the rental.
14. The Costick Center does not provide individual
accident and health insurance. Groups using the facilities may
be required to supply a certificate of insurance covering The
Costick Center and the City of Farmington Hills in case of
accident or injury to participants. Minimum acceptable limits
will be $3 million each occurrence and $3 million aggregate. The
Costick Center must receive policy verification including dates
of coverage and financial limits for this event at least 30 days
before the first rental date.
15. The Costick Center reserves the right to act in the
best interest of the rentals on items not specifically covered
in these rules.
16. Equipment for use to rental groups must be utilized
for its intended purpose.
17. The Costick Center is a smoke-free facility; guests
may smoke in designated outside areas where ash containers are
provided.
18. The Costick Center does not allow the placement of
signs around the facility promoting events held at The Costick
Center. Special permission may be granted by the Facility
Manager. Failure to comply with this sign rule may result in
forfeiture of some, or all, of the security deposit. The Costick
Center reserves the right to request and require a copy of
promotional materials (including social networks) and/or
invitations that lessee creates for event/meeting.
19. The Costick Center reserves the right to inspect and
control all events, private parties, meetings and receptions
held on its premise. The lessee is responsible for all of The
Costick Center property missing or damaged by guests,
independent contractors, lessee, lessee’s agent or any person on
lessee’s behalf. The lessee is responsible for all fees should
additional City staff be required to control event.
20. The lessee agrees that it will not sell or give away
food or beverages or permit same to be consumed on the premises
unless authorized to do so by the Manager.
21. The lessee agrees to pay an initial payment forthwith
of 50% of the total rental charges at the time of signing this
agreement, and the remaining 50% at least 30 days before the
beginning of the event. The lessee agrees to pay any additional
charges for technical services upon presentation of a bill by
The Costick Center. The Costick Center reserves the right to
charge a deposit in anticipation of additional charges that may
be incurred. Lessee agrees to pay any music clearances or
royalty fees and hold The Costick Center harmless for same. No
exceptions will be permitted unless satisfactory credit
arrangements are made in advance. Rental deposits and payments
are subject to charges of 1% per month if not paid within 30
days of notice of amount owed whether in writing, verbally or by
invoice.
22. This agreement may be cancelled by either party in
writing. Lessee shall forfeit 50% of initial payment if
cancellation is made up to 30 days in advance of the scheduled
event. Lessee’s who cancel within 30 days of first contracted
usage date will automatically forfeit all payments they have
paid to The Costick Center. In addition, lessee shall be
responsible for any out of pocket expenses incurred by The
Costick Center. Rescheduling of events and additional deposit
requirements are entirely at the discretion of the Facility
Manager.
Cancellation by The Costick Center: The Costick
Center reserves the right to accept or reject any rental
agreement application for any reason and in its sole discretion.
In the event that an event must be cancelled due to
circumstances beyond the control of The Costick Center,
including but not limited to weather, loss of utilities, civil
unrest, and other uncontrollable happenstance, the contracted
event will be rescheduled at the earliest convenience of all
parties under all other conditions of this agreement.
Hold Harmless Agreement
To the fullest extent permitted by law, I and the organization I
represent agree to defend, pay in behalf of, indemnify, and hold
harmless the City of Farmington Hills, its elected and appointed
officials, employees and volunteers and others working in behalf
of the City of Farmington Hills against any and all claims,
demands, suits, or loss, including all costs connected
therewith, and for any damages which may be asserted, claimed or
recovered against or from the City of Farmington Hills, its
elected and appointed officials, employees and volunteers and
others working in behalf of the City of Farmington Hills, by
reason of personal injury, including bodily injury or death
and/or property damage, including loss of use of thereof, which
arises out of or is in any way connected or associated with the
use of Farmington Hills Costick Activities Center.
Party Reservations
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